The role of the paralegal/secretary to the General Counsel of the Pérez Art Museum Miami (PAMM) will consist primarily in administratively supporting the General Counsel in all functions of that position, including the General Counsel’s provision of legal advice to the staff and board of trustees of the museum, and government relations/government liaison. It will involve both secretarial and corporate paralegal functions, focusing on organizational and drafting skills in a creative environment. PAMM is a non-profit contemporary art museum.
Education: Bachelor’s degree and paralegal certificate from postsecondary paralegal studies program strongly preferred
Experience: Minimum 5-10 years related experience and/or training in an in-house legal department or law firm corporate department
Bilingual (English-Spanish) – Excellent writing, grammatical, and speaking skills
- Exceptional attention to detail and excellent organizational skills
- Superior written and verbal communications/presentation skills
- Excellent working knowledge of Microsoft Office and other applications, including Word, Excel, Outlook, PowerPoint, Adobe, etc.
- Strong and highly accurate computer skills
- Highly motivated, pro-active team player with a positive attitude and desire to learn and expand skill set
- Highly discreet
- Commitment to culture of honesty, ethics, integrity, professionalism, collegiality, and strong work ethic
- Excellent interpersonal skills and maturity
- Demonstrated ability to manage multiple complex projects simultaneously
- Self-starter who is able to work independently with minimal direction, and is willing to take instruction when given
- Creativity and problem-solving skills
Essential Functions included, but are not limited to:
- Provide secretarial and organizational support to the General Counsel, including filing and file maintenance (physical and electronic), for all of the General Counsel’s obligations and functions
- Research and put together presentations, charts, and analyses
- Preparation of initial drafts of correspondence, documents, reports, routine agreements, and forms
- Project and Contract tracking, with signature, deadline, and other compliance, and organization and maintenance of such projects and contracts
- Creation and maintenance of form/template depository
- Assist in creation of standard operating procedures for legal matters involving multiple departments
- Conduct document search and management for litigation matters
- Communication with outside/pro bono counsel
- Interact with museum staff and museum trustees and their assistants
- Communicate appropriately with staff of government officials to advise of events and invitations
- Support of General Counsel in museum community and legal community projects and events
- Physical attendance and punctuality at place of work
- Performance of additional duties as instructed and assigned
- Be an enthusiastic, helpful and positive member of the team
- Be professional, responsible and mature in conduct and behavior
- Be understanding of, encouraging to, and friendly with all co-workers
- Be self-motivated and use time wisely
- Maintain open line of communications with each department
- Communicate pertinent information
- Respond positively to new ideas, and openly accept critical/developmental feedback
- Maintain effective communication through the use of meetings and memoranda
- Adhere to all work rules, procedures and policies established by the museum, including, but not limited to, those contained in the employee handbook.
- Walk, bend, lift (up to 25 pounds) files, office supplies and electronic equipment.
- Finger dexterity to pick up paper and use computer keyboard.
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- Ability to hear in normal tones including telephone and face-to-face conversation.
Email your cover letter, resume to: firstname.lastname@example.org